It is worth pointing out that PAS 1192-3 not only deals with the management of information received as part of a new build project. It also includes processes for managing information from other sources such as existing asset databases, which capture routine maintenance tasks and one-off remedial works, all of which FMs are dealing with during the normal operational life of an asset.
So, when the Organisation Information Requirements (OIR) needs have been identified with the help of ISO 55000, PAS 1192-3 is used to manage the asset information; but how does that help the FM in their daily activities?
- The first key point to appreciate is that, having gone through the verification and validation process described in PAS 1192-3, the FM now has an accurate and up-to-date asset information model (AIM).
- This information will be used as the information source for many other systems and activities, or linked enterprise systems, used as part of the daily operational activities such as Computer Aided Facilities Management (CAFM), finance, IT support, building management and communications.
- The information can be used for planning not only regular activities, but major works as well.
An accurate and up-to-date AIM can save significant effort currently required to verify the status of existing assets - including their quantity, location and condition.
There is a lot for FMs to get excited about with BIM, and it starts with having a robust process for organising the information which it makes available – the information which is key to everything the FM does.
The information about assets can reduce maintenance costs through better resource management, improved decision making, and no more referring to dusty out-of-date O&M manuals for parts information, it will be at your fingertips in a digital environment. Populating the CAFM system will no longer be a 3 month manual task but a one day automated transfer of data from the BIM model to the (CAFM) system of your choice.
You don’t have to wait until you have a new building being built, the principles set out in PAS 1192-3 will help you start the journey and can take a progressive approach as you update your information about your existing properties. You just need to create the right environment for managing all the data about your properties.
PAS 1192-3 was project managed by BSI with BSRIA as the technical author. For further information contact Jo Harris or John Sands at BSRIA.